A Children’s Ministry Leader’s Response When Volunteers Leave

A Children’s Ministry Leader’s Response When Volunteers Leave


Do you ever lose volunteers from your ministry? Of course you do! It’s a natural and common occurrence. Sometimes it’s people we don’t mind losing (be honest!) and sometimes we cringe when we learn of their departure.

Some people can be more of a bane than a blessing:

  • Whiners and complainers
  • Those who refuse to abide by basic guidelines
  • Bitter and unhappy people
  • Renegades pursuing their own agenda instead of sharing a united vision

You know who I’m talking about…you’ve got some names in mind right now. 🙂

Then there are some people who seem like the backbone of our ministry:

  • Always encouraging?
  • Question things positively and appropriately
  • Caring and supportive of those around them
  • Initiators of things that expand our vision

Again, names are popping into your mind, aren’t they?

It happens. But I’ve learned that if my ministry is aligned properly, and as a whole I and my team are seeking after God’s will, then more often than not people leaving actually ends up being “addition by subtraction.”

Here are a few things I’ve learned about people leaving my ministry:?

1) Never try and talk someone out of leaving…ever.

This can be hard when people you love and appreciate decide it’s time to move on. I will have a conversation about the “why’s” and, if there’s an issue I can address will try and do so. However, if someone comes to me and says they feel God is leading them away, who am I to question? I have to trust that their relationship with God is such that they are correctly sensing His leading. If this is the case, I will thank and honor them, and then do everything I can to help them get reestablished in a new area of ministry.

I may cringe inwardly at the gap that is left in my ministry, but time after time I’ve seen God fill that gap in ways I could never imagine.

Addition by subtraction.?

2) Recognize that volunteers leaving can actually be a very positive thing for my team.

Regardless of the stature of the person or the size of the position they fill, losing a negative, bitter or divisive volunteer (or staff!) is never a bad thing.?

Sometimes we change direction in our ministries and long-time volunteers can’t seem to make the change. Sometimes people become bitter (or ______________ – fill in the blank) because of life circumstances having nothing to do with ministry. Sometimes we offend individuals with our leadership style or through other issues.

It’s always my responsibility as a leader to resolve issues that I can resolve, but when these people can’t be satisfied, they tend to become very disruptive. Seeing them leave might leave a “huge” gap, but they take their bitterness, anger, or disruptive attitudes with them.

Addition by subtraction.?

3) Sometimes, my goal should actually be to prepare them to leave.

As I develop leaders over a period of time, my goal should be to release them into greater ministry opportunity. Sometimes that means moving them into areas other than “my” area.?

Our job as leaders is to equip people to do the work of ministry and?to develop leaders. Leaders naturally are capable (and desiring) of more as they grow. If I’ve got leaders who are bumping up against their leadership capacity lid, it’s my job to find new opportunities for them to fulfill their leadership capabilities.

Sometimes that means sending them into other areas of the church, or moving them into a greater role within children’s ministry – leaving a big gap where they currently serve. Trust God to fill that gap.

Addition by subtraction.?

Losing leaders doesn’t have to be a bad thing. If your heart is right and your ministry is “right” in God’s eyes, then expect Him to refine and shape your ministry for greater good. Often times that means moving people on that are hurting or holding back your ministry, though sometimes we don’t understand it at the time. Sometimes that means moving people on for the greater good of the Kingdom though it might seem to be a step back for our ministry. But if He’s got something great in mind for the ministry He’s moving them into, then chances are good He’s got something great in mind for the ministry He’s moving them from (yours!)

What I’ve learned is that addition by subtraction can be a very good equation for the health of my ministry.

What have you learned about volunteers leaving?

(please share in comments below)

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Greg Baird
Founder of Children's Ministry Leader at Children's Ministry Leader
My passion is seeing the lives of children transformed. I believe the best way to do that is to equip leaders in the local church to serve children, volunteers and parents to invest in the lives of children at church and in the home. That?s what we do here at Children?s Ministry Leader ? equip leaders to create healthy Children?s & Family Ministry.
I serve as the Vice President of Global Resources in the Global Mission department at David C. Cook.

I love what I do as it is the outflow of 25 years of ministry experience as Children?s, Family & Administrative Pastor, consultant, trainer, speaker and short-term missions leader.

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Here’s a great resource to offer your families, created by our friends Sweet Sleep. And it’s free!

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#VBS #SweetSleepWelcome to the Sweet Sleep Family Experience!
Join us this summer as we explore what life is like for children and families in Uganda. The program is designed to help families have fun experiences together, while learning some important truths about how God provides True Rest, and how we can learn to love and serve others as He calls us to do.

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Fun is not a 4-letter word. 🙂

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Stop begging trying to fill the needs in your ministry! IF people respond, it will likely be only short term. Obligatory service doesn’t inspire people to stick around.

Instead, understand the grand vision we are pursuing by investing in children’s lives for eternity!

Practice articulating that vision and start sharing it in every conversation. It’s a privilege and honor to be part of such important service, so INVITE people into that opportunity.

And, of course, never forget the foundation for building our team, found in Luke 10:2: “These were his [Jesus’] instructions to them: ‘The harvest is great, but the workers are few. So pray to the Lord who is in charge of the harvest; ask him to send more workers into his fields.’”

#KidMin #YouthMin #StuMin #FamMin #ChildrensMinistry #ChildrensMinistryLeader #KidsMinistry #Pastors #Church #Ministry
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